What is a Printer?
Printer is a device that prints text, graphics and images on the paper. With regards to quality, graphics, speed there are different types of a printer. The most common types of the printer are Dot matrix, InkJet and Laser printer.
What is a Print Server?
A print server is a computer or device that is being connected with one more print devices or printers. Print server holds an operating system such as Windows 2000, Windows 2003or 2008 and the client computers send print requests to the print server. The print server serves these requests on the first come first serve basis but there are features in the printing software with which the print jobs can be prioritized i.e. you can give preferences to some printing requests. Client computers connect with the print server by using the Microsoft Network Printing Protocol. Dedicated print servers support a large number of the protocols such as TCP/IP, NetBEUI, IPX/SPX, LPD/LPR and NetBIOS.
How to Setup Print Server in Windows 2000/2003/2008
Installation
1. Install the operating system such as Windows 2000 or Windows 2003.
2. Attach printer device with the computer. Normally operating system will automatically detect the printer and if not then you have to manually install the driver of the printer by inserting the CD-ROM. If you don’t have the drivers in the CD then you can download from the vendor’s website or from driverguide.com. You just need to know the model of your printer such as Hewlett Packard LaserJet 2600n, Canon PIXMA™ iP90 InkJet, Lexmark C534N, Canon PIXMA™ MP530 All-In-One Inkjet etc.
3. Install and configure the printer driver in the following steps.
4. Click on Start > Settings > Control Panel > Printer and Faxes.
5. Click on the File Menu > Add printer > Next > Local Printer attached to this computer.
6. Check Automatically Detect and Install My Plug and Play Printer.
7. Click Next.
8. Wizard will automatically detect any attached printer and install the driver for it. If the system doesn’t find the driver then you will be prompted to provide the driver of the printer.
9. After successfully installing the printer driver, you will see a new printer name in the Printer and Faxes inside the control panel.
2. Attach printer device with the computer. Normally operating system will automatically detect the printer and if not then you have to manually install the driver of the printer by inserting the CD-ROM. If you don’t have the drivers in the CD then you can download from the vendor’s website or from driverguide.com. You just need to know the model of your printer such as Hewlett Packard LaserJet 2600n, Canon PIXMA™ iP90 InkJet, Lexmark C534N, Canon PIXMA™ MP530 All-In-One Inkjet etc.
3. Install and configure the printer driver in the following steps.
4. Click on Start > Settings > Control Panel > Printer and Faxes.
5. Click on the File Menu > Add printer > Next > Local Printer attached to this computer.
6. Check Automatically Detect and Install My Plug and Play Printer.
7. Click Next.
8. Wizard will automatically detect any attached printer and install the driver for it. If the system doesn’t find the driver then you will be prompted to provide the driver of the printer.
9. After successfully installing the printer driver, you will see a new printer name in the Printer and Faxes inside the control panel.
Server Configurations
1. Right click on the printer name > Properties > Sharing > Share this printer.
2. Provide a shared name for your network printer.
3. This name will be used by all the client computers on the network who want to access this printer.
4. You can also set the color management, priorities, printing preferences, font and other things in the properties tab of the printer.
2. Provide a shared name for your network printer.
3. This name will be used by all the client computers on the network who want to access this printer.
4. You can also set the color management, priorities, printing preferences, font and other things in the properties tab of the printer.
Client Computer Configuration
If you want to setup the printer at the client computer then you can do this by the following command.
\\computername\printername (printer name is the shared name of the printer)
Second option is the same as you installed the print device on the server i.e. Start > Settings > Control Panel > Printers and Faxes > File Menu > Add Printer.
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